Answer

Plan Communication

A plan for communicating the Strategic Plan to my Staff

• I will first of all list the main issues addressed during the strategic planning process since this will fully help those involved in it to prepare in advance
• I will then draft a plan on adoption of the strategic plan which might take a few a few months through setting of a board meeting on a specific date for adopting the set plan
• This will be followed by setting aside some time to allow all those involved in strategic planning to agree on a specific time for implementing the actual plan. This allows the plan writer to take adequate time to compile all decisions made and avoid stretching out for a longer period of time
• I will then make all stakeholders aware of their duties, to facilitate faster involvement in the organization’s regular routines and assigned tasks.
• Decision making on whether the assigned roles are fit for them, and the actual expectations of them during strategic planning process
• Lastly, I will locate a favorable place where all the meetings are to occur, preferably not the standardized local meeting point when carrying out all other organizational schedules. This gives stakeholders a chance to step out of their obvious operational patterns.

Timeline for departmental actions

Designing of task forces:

• Effective documentation, utilization and storage of all medical records for planning
• Establishment of review calendar dates
• Analyzing of review data for planning
• Approval of all proposed plans within medical organizations
• Monitoring of inappropriate behaviors and reporting them to the appropriate authority

The main enterprise whether HIM presence would be crucial is the enterprise on risk management, as a methodology for reducing risks in relation to set objectives. It provides a framework for identification of specific events, their assessment and determination of magnitude of impact during implementation of set strategic plans.

Involvement of enterprise-wide committee is very important for development of policies and attaining approval of project designs from executive committees. It also recommends system enhancement for centering on all workflow systems and business procedures within the organization. The committee also ensures continued system updates during implementation of strategic plans, to ensure that they comply with management standards.

The committee monitors available organizational and human resources, management of records in planning, financial systems, legal compliance and key programming. They also aid in evaluation of impacts of the implemented projects to determine its effect on their working progress. They further set scope, visions and related objectives for entrepreneurship programs during decision making process. Among key decisions made include adequate allocation of financial resources, sanctioning of tasks, training of staff members into adapting to the strategic plan, and establishment of measurable and meaningful project targets.

They facilitate establishment of realistic and attainable targets especially during the initial planning stages for project designation. This ensures that all actions partaken during planning are fully taken responsibility to avoid issues related to records ownership and infringement of available resources.

As a HIM director, I will ensure that all guidelines within respective facilities and departments are adhered to through managing of systems to enhance evaluation, improvement and reporting of all departmental responsibilities. I will also assess employee compliance, adherence and implementation of all programs set for improvement. I will ensure strict reporting of key indicators in performance on a daily basis, to enhance strict following of routine during implementation process of the strategic plan, which is a request made by local administrative leaders. Finally, I will also aid in investigation and reception of any violations made to the overall Compliance Officer.

It will be very valuable to include staff members since they contain expertise data for tapping during strategic planning. They also represent all organizational levels basing on the fact that they plan on daily activities within the organization. They must therefore be informed and updated on the extent of operation within the firm.