Benefits of Using a Presentation Software

Answer

Benefits of Using a Presentation Software

Presentation software or program is a cloud of desktop application that a speaker uses to present information to an audience. The software allows the speaker to use multimedia aspects such as video, text, images, and audio. Visual presentation is usually accompanied by live speech or talk. The most common presentation software is Microsoft PowerPoint. Presentation software is characterized by several benefits. This paper examines how speakers gain by using presentation software.

Visual impacts make presentation interesting, which enhances the audience’s focus and concentration. Presentation software provides the speaker with the ability to use various multimedia elements such as video and audio (Camp & Satterwhite, 2019). These aspects have great visual effects and allow the speaker to engage with the audience. However, it is important for the speaker not to over depend on multimedia elements. This is aimed at preserving the message and preventing its loss in the visuals.

Presentation software allows the speaker to collaborate and engage the audience. This is vital in making the content understood and avoiding boredom among the audience. Collaboration is also manifested in allowing various individuals to contribute to the presentation content. In a presentation software such as Microsoft PowerPoint, there is a review tab and comment section. When a speaker is presenting and has shared the file, the audience can add notes and ideas and allow other individuals to see. Collaboration during a presentation exercise allows the speaker to work with a diverse team and learn from one another.

Presentation software allows for the preservation and sharing of the content. In case a member of the audience has missed the presentation, it is possible to view it later. The speaker has the ability to share the presentation or upload it to other social sites such as YouTube for access by other individuals (Camp & Satterwhite, 2019). Also, presentation software allows for enhancing the content appearance and provides the speaker with the option of saving in the most preferred format. For instance, when saving the presentation, the speaker can create a video. This allows the individual to upload to other video sites.

Presentation software allows for flexibility in the content. The presentation can be used in several profound approaches to engage with the audience. For instance, the slides in the PowerPoint presentation can be customized to suffice the speaker’s needs (Camp & Satterwhite, 2019). In accordance with the approach, the speaker may prefer a presentation that is heavy in text or image. However, this is dependent on the speaker’s preferences and audience. For instance, text-rich presentation is usually used in a company presentation while the images are conventional. In the academic context, a combination of textual and image elements enhances understanding by the audience. This is cantered on the notes and visual aspects of the listeners.

Software presentation is compatible with various devices and technology has enhanced the aesthetics and efficiency of the process. Presently, information and communication technology allows the presentations to be delivered wirelessly, especially when transitioning from one slide to another. When the presentation is loaded on a computer, the speaker can then use another device such as a tablet or a mobile phone to move from one slide to another. Besides, slides provide the speaker with the flexibility to pose questions and prompt the audience for an interactive session. The comments and ideas can then be added during the presentation for future reference.

In summary, presentation software such as PowerPoint has various benefits to the speaker. These include the presence of visual impacts and promoting collaboration between the speaker and the audience. In addition, software allows for flexibility in making the presentation and sharing the content.