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- QUESTION
Section IV of the Business Analysis and System Recommendation will propose an IT solution to meet CIC's organizational strategy and meet its operational needs. In Section IV, you will also Identify and explain the high-level steps that will need to take place in order to implement the system you have proposed.
Using the case study and the outline and resources listed below, develop your Section IV - System Recommendation. Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information. I will download the other files and I will take car of combining all the stage. I just need the fourth stage written please. You all have been amazingStage 3 Answer Format
Must be double spaced except tables which will be single spaced
There is a requirement for research outside the case itself. One outside reference and one reference from class readings and these must meet APA requirements
The first step is to incorporate the feedback you received on your Stage 3 assignment, making any needed corrections or adjustments. (If you have not incorporated the feedback from your Stage 1 and Stage 2 assignments, you should do so prior to submitting Stage 4.) For this assignment, you will add Section IV to Sections I, II and III, as outlined below. This assignment requires a complete BA&SR document with revisions made as needed based on the Stage 1, 2, and 3 project submissions and feedback. Note: This is a specific grading criterion in the rubric.
Using the case study and the outline and resources listed below, develop your Section IV - System Recommendation. Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information.
- System Recommendation
- Benefits of an Enterprise Solution: Explain what an enterprise system solution is in general (one paragraph) and how such a system would help CIC (one paragraph). (Two complete paragraphs in total) Note: Enterprise solutions are not the same as ERP applications.
- Proposed IT Solution: There are many SaaS HR systems available. Conduct some research on the web (using the search term "SaaS HR system") and identify a system that will support and improve the hiring process at CIC and that meets the requirements you listed in Section III -Strategic and Operational Outcomes (the Stage 3 Assignment). Be sure to evaluate potential solutions to align with the needs of CIC. Identify the vendor and the system you selected. (One paragraph)
- How the Proposed IT Solution Meets the Requirements: Using the 10 requirements you listed in your Stage 3 assignment (and incorporating any feedback you received), you will now explain how the solution you have chosen fulfills these requirements.
First, insert an introductory opening sentence for this section. Then copy the entries for the 10 requirements into the Requirements column from the table in Section III (Stage 3 Assignment). Complete the table by providing the explanations of how the system you selected meets each requirement. (Provide an introductory sentence and copy the table and insert information within.)
Req.
Number
Requirement
(from Requirements table in Section III)
Explanation of How the Proposed System Meets the Requirement
U-1
U-2
U-3
U-4
UR-1
SS-1
SS-2
SP-1
SP-2
SP-3
- Implementation Steps: First, insert an introductory opening sentence for this section. Then address each of the 7 implementation areas below by addressing the questions provided and identifying appropriate implementation steps. Label each paragraph with the area being addressed for clarity. (one paragraph for each item)
Implementation Areas:
- Vendor agreement – What does CIC need to do to be able to start using the system? How much will it cost to use the system? [web research and vendor information]
- Hardware and telecommunications
- What hardware will CIC need to have to implement the solution? [Chapter 2; vendor information]
- What kind of telecommunications will be needed for the solution, including local connectivity inside CIC and Internet access?
- Configuration
- What options does the vendor offer for configuring the off-the-shelf system to CIC's needs? [vendor information]
- How will the configuration be done and by whom?
- Testing – How will CIC test the system to see if it is working properly for its needs? Choose one of the ten requirements in Requirements (Section C) above and explain how this will be tested to ensure it is working properly and the requirement is met.
- Employee preparation – Identify what CIC will need to do in each of the following areas to prepare the employees (including the hiring managers) to use the new system:
- Leadership (2-3 sentences)
- Change Management (2-3 sentences)
- Training (2-3 sentences
- Data migration – What existing data would need to be entered into the system to get started, and how might this be accomplished?
- Maintenance – Who will provide updates and corrections to the system?
- Conclusion: Close your Business Analysis and System Recommendation with a brief summary of the key points including the benefits CIC can expect to gain from this solution and the alignment with strategic objectives. (One well-written paragraph).
NOTE: This final submission should be a cohesive Business Analysis and Systems Recommendation Report for the CIO of Chesapeake IT Consulting. Sections I, II and III should have been updated to reflect substantive feedback received during the grading process. The formatting should be consistent throughout the document, and the writing should flow well from beginning to end. Headings, numbering, and footers should be correct for a final submission. Although you prepared this in stages, the final product should not seem to be piecemeal or disconnected. There should be one Reference Page at the end that contains all of the references used in the paper.
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| Subject | Business | Pages | 10 | Style | APA |
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Answer
System Recommendation and Implementation
- System Recommendation
- Benefits of an Enterprise Solution
An enterprise system solution is the process by which business operations, activities and processes within an organization are evaluated, analyzed and improved, mostly by an enterprise system application from a vendor (Mistrik, 2013). The enterprise system solution, therefore, involves detection of weaknesses, potential risks, wasteful processes and utilization of applications or human skills to solve challenges towards a more efficient, diverse, accurate and functional organization.
To the CIC, an enterprise system solution would effectively help to note operational processes causing delays in their ability to serve customers, meet organizational goals, and thereby help them identify system applications that can help CIC maximize its operation. By utilizing an enterprise solution, the organization can be able to note what actions in their consulting services, staff maximization, utilization of technologies and implementation of strategies are ineffective and which ones are more functional (Weichhart et al, 2016). The system can, therefore, lead to determination of which enterprise system application will help maximize CIC’s operations.
- Proposed IT Solution
One Saas HR system that would effectively support hiring processes at CIC is BambooHR by Bamboo Solutions based in Utah. According to Bamboo Solutions website, the BambooHR system is a cloud-based system in which the company’s staff can remotely access HR services based on their customer requirements. The system allows multiple functions like applicant tracking (ATS), time-off tracking, on-boarding tools and services, e-signatures and other numerous management services based on the organization’s requirements. Nonetheless, to CIC, the system will be more effective compared to the other SaaS HR systems in the market for various reasons. To begin with, CIC requires a system that will help in decision making and since this is widely performed at the management level, the system features performance management and reporting tools that form the basis of understanding the staff, leading to effective decision making. Since CIC deals with a wide population of applicants and staff, each of these people and their interactions will have to be tracked and this is effectively achieved through the BambooHR ATS. The recruitment management tool is also able to ensure that all applicants handled by CIC are tracked and their qualifications effectively analyzed to understand their ability to contribute to their respective workplaces. Due to its ability to guide the selection of applicants based on merit, the system supports integrity and accountability in the recruitment process. Other benefits of the system to CIC include: management of staff attendance, management of compensation, evaluating and ensuring compliance, allowing self-service operations upon training of the staff and management, and finally, it is managed by provider at an affordable cost eliminating the need for another IT team to manage the system.
- How the Proposed IT Solution Meets the Requirements:
The BambooHR solution has been selected for its features and functionality as aforementioned. It is, however, critical to ensure that the system is specifically effective to an organization by reviewing its needs against the functions of the system. The table below, therefore, allows this in-depth analysis based on the specific needs of CIC and functionality of the BambooHR.
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Req. Number |
Requirement (from Requirements table in Section III) |
Explanation of How the Proposed System Meets the Requirement |
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U-1 |
Track candidates Status in the entire process. |
Has the applicant tracking system (ATS) that keeps candidates information and through the data input or recorded about the applicant, their progress is tracked and recorded. |
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U-2 |
Screen Applications (Electronically). |
Since it is cloud-based, features tracking platforms and onboarding tools, applications can be screened electronically and decisions made within the system. |
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U-3 |
Electronically Schedule Interviews. |
Based on the manager self-service and the staff self-service options, interviews can be scheduled and the applicants alerted through internal emails within the system. |
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U-4 |
Route/forward/avail applications to respective functional/hiring manager. |
Enabled by the cloud-based platform and the self-service options. |
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UR-1 |
Collect feedback from interview team and communicate the same to recruiters. |
Collected through phone calls to support and emails sent within the system. |
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SS-1 |
Handle and keep safe applicants’ data. |
Has e-signatures that ensure safe and correct access. |
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SS-2 |
Provide a central data-base with back-up for all staff data. |
Its cloud-based warehousing ensures safe storage of all data and remote access to portable devices. |
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SP-1 |
Coordinate new hire with HR and Payroll |
Once introduced to the employee database, new hires are tracked based on their performance and this is linked to the recruitment management, employee life cycle management and compensation management platforms that ensure the payrolls are aligned to the HR needs. |
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SP-2 |
Timely and efficient screening of resumes/applications. |
Recruitment management allows effective screening against desired roles. |
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SP-3 |
Enhance human resource management processes. |
Employee life-cycle management and the recruitment management system. These tools collect the tracked information and match with the HR performance requirements.
Since the BambooHR systems meets majority of recruitment needs of CIC, its implementation will be inevitable and aimed at ensuring the system can be maximized for better performance and processes at CIC. The implementation process will, therefore, seek to highlight the costs and other system requirements as directed by the vendor. Implementation Areas:
To begin using the system, CIC has to contact Bamboo Solutions either through a phone call (Phone number: 1-855-984-0711) or through an email in the company website (www.bamboohr.com); and express their interest. According to Bamboo Solutions, the cost of the system will range between USD $1 to $10 per employee per month, and reduced whenever the employee population increases.
According to Bamboo Solutions, the enter process of installation and maintaining of the system will be done with the support of the vendor. Even in cases where the client prefers to perform the task, a support staff will be accessible both online and through a phone call to assist in the tasks. In this regard, upon installation, the testing will be done with the CIC staff but with support from the vendor. For instance, considering a task like screening of applications, the vendor will allow the client to screen their applications using names of existing staff and later schedule interviews to ascertain the effectiveness of the system. This process would be done with the client as the vendor awaits any queries. After successful completion, the vendor will begin billing the services.
In this case, CIC will have to select leaders who will begin using the system as others will be scheduled to join the system later. Furthermore, CIC will appoint leaders to guide effective utilization and maximization of the system. The leadership will also have to be restructured to incorporate the role of the system manager and its support team.
To ensure effective management of change, CIC will have to schedule the implementation process in stages to ensure systematic implementation. Additionally, CIC will have to adopt a change management approach that would allow maximization of the system and reduced resistance from the staff.
In the training stage, CIC will have to seek the help of vendor in developing a training manual that would be used in training staffs in phases. Training will have to be made mandatory and will have to include internal evaluations to ensure seriousness and maximization of the system.
To begin using the system, the company’s staffs and their information regarding compensation, skills and roles will have to be added into the system. CIC operations and services will also have to be filled into the system and lastly, the leadership operations and services will have to be filled in the initial stages. To migrate this information into the system, the IT department at CIC will collect the information from different departments and add it to the system. However, in the later stages when most staffs will be skilled on using the system, each one of them will fill their respective information related to their work.
The system will be maintained by CIC’s IT staff with support from the vendor.
Conclusion CIC is human resources based organization which needs a functional enterprise system to support its numerous processes and remain competitive. The BambooHR system is ideal as it offer both benefits through an affordable, easy and interactive process. As a leading system in recruitment applications, CIC is able to integrate its services, track all their staff and help other institutions maximize their human resources through their consultant services. As a consultancy, the organization is expected to utilize some of the best approaches to human resources selection, mobilization and maximization. The BambooHR system, therefore, allows them to achieve this making them more competitive in the field. This system also comes with adequate support from the vendor and allows customization to ensure the client is able to optimize the system based on their operations.
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References
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Bamboo Solutions, 2017. BambooHR. Online Source. Available from: https://www.bamboohr.com/ Mistrík, I. (2013). Aligning Enterprise, System, and Software Architectures. Hershey, Pa: IGI Global. Weichhart, G., Molina, A., Chen, D., Whitman, L. E., & Vernadat, F. (2016). Challenges and current developments for Sensing, Smart and Sustainable Enterprise Systems. Computers In Industry, 79(Special Issue on Future Perspectives On Next Generation Enterprise Information Systems), 34-46. doi:10.1016/j.compind.2015.07.002
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